During the course of recruiting, our clients need to collect PII (Personally Identifiable Information) from candidates to build a profile and perform an automated evaluation using our assessment chatbot.
When a candidate begins an assessment session initiated by a International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd client, we store the following information of the candidate on behalf of our client:
As International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd operates under the scope of GDPR, we are committed to fair and transparent data processing. Candidates are informed of our Terms of Use and Privacy Policy at the time of sign-up, and their continued use of the platform constitutes consent.
Our updated privacy policy outlines how candidate data is collected, processed, and protected in compliance with applicable laws. All information is handled securely, with robust safeguards to ensure data protection throughout the assessment process.
Under GDPR, individuals have the right to ask the organizations they apply to for the right to portability, rectification, and erasure (right to be forgotten).
International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd collects candidates’ data on behalf of our clients. Any requests regarding accessing, editing, or deleting candidates’ data will be forwarded to our clients.
We provide our clients with mechanisms to access their candidates’ data and comply with requests from candidates. This ensures our customers always remain in control of their candidate data.
Our clients determine whether a candidate’s request is valid and can be fulfilled. We act strictly based on the directions provided by our clients.
As a data processor, International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd offers flexibility to clients to define their own data policies. This includes the ability to access, edit, or delete candidate information, as well as set routine data deletion schedules.
Data within International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd is secured using industry-standard encryption. Data may be transferred outside EU borders only if International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd and the client have entered into agreements containing EU-approved contractual clauses.
International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd maintains a standard EU-specific data transfer and processing agreement to ensure GDPR compliance.
GDPR also requires that personally identifiable information is not stored indefinitely. International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd data retention policy allows clients to define how long candidate data is stored and when it is deleted.
Data is retained for the duration of the contractual period and a defined grace period thereafter.
International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd maintains detailed audit logs of all activities. These logs can be viewed in the dashboard or requested for export or deletion by contacting info@iccclub.org.
We have monitoring mechanisms in place to detect potential data breaches. In the event of a personal data breach, notifications will be sent within 72 hours of discovery, in accordance with our internal incident response policy.
This allows our clients sufficient time to notify relevant authorities. For general incidents, updates may be shared via our blog and social channels. For individual incidents, affected parties will be notified via email.
Protecting customer and candidate data is extremely important to us. As a cloud-based company handling sensitive data, International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd maintains high security standards.
We have invested significantly in building a robust security team capable of threat detection, incident response, and ongoing security improvements.
In line with GDPR requirements, International Career Counsellors Club, edumilestones.com, edumilestones.org, and Auctus Infometrics Pvt. Ltd continues to meet its security obligations and provides contractual assurances.
For more information, please refer to our security page, which includes detailed documentation, a white paper, and our technical and organisational measures (TOMs), including encryption standards.